Student Handbook
Student Handbook

 

OFFICE OF THE REGISTRAR AND ADMISSIONS

 

Student Records Management for the Institution

 

  • File and store student records (Hard Copy and Electronic)
  • Ensure the secure maintenance of student records

Admission Applications

  • Process admissions applications (walk-in and online)
    • Create student records for campus wide access
    • Update student’s personal data (Name, SS#, Address, e-mail, date of birth and phone changes)
    • Place, delete, and waive holds according to the documentation needs.

 

Continuing Education

  • Process Workforce Development and CE Registration Form
    • Create CE student records for campus wide access (walk-ins only)
    • Update and create CE student’s personal data (Name, SS#, Address, e-mail, date of birth and phone changes)
    • Place, delete, and waive holds according to the documentation needs.

 

Dual & Early Enrollment

  • Coordinate the admission and registration activities of Dual and Early Enrolled students with the school districts. 

 

PID Number (Palomino)

  • Issue Temporary Palomino ID cards to students

 

High School Transcripts

  • Review and enter high school data 

 

College and University Transcripts

  • Review and evaluate course work from other institution in order to determined LC equivalencies.
  • New articulations of college and university for course equivalencies are updated.

 

Transcript Requests

  • Receive transcript requests via internet and in person
  • Process and mail transcript requests
  • Log all transcripts requests

 

Letters of Acceptance

  • Generate, mail, and issue acceptance letters to prospective students

 

Award Institutional Credits

  • Receive and enter CLEP and AP scores
  • Enter TECH PREP credits
  • Enter Credit by Certification

 

Declaration of Major

  • Process change of major requests

 

Residency Status

  • Determine Texas Residency for tuition purposes
  • Review Residency Reclassification Requests

 

Registration

  • Guide students in all processes involved with registration
  • Guide faculty in all processes involved with registration
  • Manually register students for classes
  • Manually process add or drops for students
  • Make students aware of policies regarding drops (6 drop limit)
  • Work with Bursar’s office to verify and/drops and applicable refunds

 

Student Enrollment Maintenance

  • Keep accurate records of all student enrollment documents: Registration Permits, Add Drop forms, Class rolls, signed Enrollment Certifications, Instructional department requests for Class changes, grades, grade changes and transcript requests.
  • Provide information, via legal authority, to outside sources regarding student’s enrollment (subpoenas, military requests, etc.)
  • Abide by FERPA regulations regarding student information

 

Deferments

  • Work with students to verify enrollment information needed for insurances, work related requests, etc.

 

Academic Bankruptcy

  • Inform students and faculty about LC’s academic bankruptcy
  • Apply academic bankruptcy regulations to qualified students
  • Maintain student records that have qualified for academic bankruptcy

 

 

The Office of the Registrar is located at the Fort McIntosh Campus in Lerma-Peña, Room 160, (956) 721.5861.