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Workforce Education

 


De la Garza/Executive Conference Center

 

Facility Reservations

 

Laredo College has various facilities available for reservation in the De La Garza building and the Executive Conference Center. Facility Requests should be made by filling out the form below. Laredo College departments should use the Internal Reservation Form while external departments and organizations should use the External Reservation Form. To assure appropriate space utilization, Laredo College reserves the right to assign, and if necessary, reassign facilities based on group size, type of program, and/or space availability.

 

Internal - Facility Reservation Form
 

External - Facility Reservation Form


 

Facility Reservation Process

All requests should be made by filling out the Facility Reservation Form. All forms must be submitted at least two weeks prior to event. Submitting a form does not guarantee facility usage. Please review the  Laredo College Facilities Use Guidelines prior to submitting a form. A Facility Use Agreement will be prepared and sent to the requestor within three business days for review and signature. The Agreement will be processed and returned with appropriate signatures upon approval for facility use.  Please note that all events must be scheduled during regular hours of operation.

 

Fees

Rental fees are charged for all uses of campus facilities by external entities. The College requires a twenty-five percent (25%) deposit upon the User's execution of a Facility Use Agreement. The College must receive the remaining balance no later than seven (7) calendar days prior to the Event or the reservation will be cancelled and the entire deposit be forfeited. Please review the Laredo College Facilities Use Guidelines for fee amounts. Detailed fees will be explained in the Facility Use Agreement.

 

Liability

Non-College organizations shall provide the number of participants expected to attend. The College shall assess a $3.00 insurance fee for each participant expected to attend.

 

Alternatively, Users may submit a current Certificate of Insurance naming Laredo College as an additional insured in the types and amounts. User agrees to provide any and all relevant documentation if any changes or renewals of insurance occur, and user will ensure that the current proof of insurance is submitted to Laredo College, in a timely manner, throughout the term of the use.

 

 

 
Laredo College Hours of Operation: Monday - Thursday 8:00 am - 6:00 pm & Friday 8:00 am - 12:00 noon.