Proctored Testing

Policies

• Testing is done on a walk-in, first-come, first-served basis.  If all seats are taken, students will be placed on a waiting list. 

• Due to space and staff limitations, it is not recommended to test entire classes or large groups of students.

• Testing services cannot displace regular classroom tests nor substitute for a faculty member who has missed/cancelled a class that had a quiz/test scheduled.  

• Testing services should not be used to extend class testing time or to finish in-class assignments. 

•  For security purposes and to prevent loss of testing materials, we recommend that tests be delivered and picked up by the instructor or department secretary. Tests sent electronically or by fax will not be accepted.

• All test copies, whether completed or not, need to be picked up by the instructor. 

• CLASS provides accommodation testing rooms for students who have requested for dictation from the Counseling and Disabilities Services. This must be approved and conversed to the CLASS staff before we can allow a student to use accommodations.

Security

The Center for Learning, Academic, and Student Success are dedicated to maintaining academic integrity. To safeguard the make-up testing process, CLASS will:

•  require students to provide a physical photo identification before entering the testing room.

•  monitor students by camera and audio equipment during testing.

If students use materials other than those authorized by the instructor or engage in suspicious behavior, CLASS will:

   1). stop the test and document the incident.

   2). collect relevant data.

   3). notify the instructor.

The instructor then determines how to deal with the Academic Dishonesty incident.    

• Students must present a physical photo ID (i.e., palomino ID or driver's license) for identity verification each time they take a test. No photos of the ID will be accepted.

• Students are required to sign in and out at the circulation desk if they're taking multiple exams. 

• Students must state their instructor's name, course number, and the specific exam name to be taken.

• Students will be allotted one hour to finish their exam unless otherwise specified by instructor.

• Students may take valuables into the testing area, such as wallets or keys. Cell phones, smartwatches, and all other electronic devices must be powered off and placed on the shelf located outside the testing room.

• All test materials including scratch paper will be collected at the end of each exam if instructed by faculty.

• Students may not use reference material of any kind except as otherwise specified by the instructor on the Proctoring Exam Request Form or Written Exam Instructions Form.

• Only students who are taking exams are allowed into the testing room - no children or friends.

• Students must complete a test during one sitting. Students may not begin an exam, leave and come back at a later time.

• No snacks or drinks are allowed in the testing room.

• Students must bring their own sscantron answer sheet, if required by instructor.

• The instructor must complete a Proctoring Exam Request Form or Written Exam Instructions Form to include the following information: instructor's name, course, materials students are allowed to use during testing, due date(s), and time limit for the test(s). Students will be allotted an hour for each test unless specified differently by instructor. The Proctoring Exam Request Form is linked here, and the Written Exam form is available at the Center for Learning Academic and Student Success.

•  Based on the information provided on the Exam Instructions Forms, the Center for Learning, Academic, and Student Success staff will set up a file for the instructor.

• Instructors must provide all the test copies and scantrons needed to administer the test to each student being tested. The Center for Learning, Academic, and Student Success cannot photocopy nor reproduce tests.

• Make-up tests are filed alphabetically by instructor's name, so it is very important to include the instructor's name on the first page of every test to minimize miss-filing.

• The Center for Learning, Academic, and Student Success staff will only follow what is written on the Make-Up Exam Instructions Form.  Arrangements between the student and the instructor, which differ from what is on the form, must be communicated by the instructor to the Center for Learning, Academic, and Student Success staff.

• When taking a test, the student is required to log in and out.  This record is made available to instructors who wish to verify whether a student has taken an exam. This log is also used to record when the completed tests are picked up by the instructor.

• Examination instructions should also have dates of administration. Please make sure students are aware of the deadlines set and that Center for Learning, Academic, and Student Success staff will not allow a student to take a test before or after the dates indicated on the Written Exam Instructions Form.

• Please make prior arrangements with the Counseling and Disabilities Services for students who require testing accommodations, such as a reader and/or writer, enlargement of testing material, and/or using colored testing paper.